Documentation Tool

Use this tool to determine the identity and legal status documentation you need to get your UTORid and/or TCard. What you need will depend on who you are, where you are and whether this is your first UTORid and TCard.

Return to Get your UTORid & TCard.

My role at U of T is:(Required)

The required legal and/or identity documentation will vary depending on your role at the University of Toronto.

I need a TCard(Required)

If you are new to U of T, choose FIRST UTORid/TCard.

Choose REPLACEMENT if:

your original TCard was lost, damaged or stolen OR
your appearance has notably changed due to gender transition or facial surgery OR
your name has changed OR
you have spent time away from U of T

Other students with a U of T connection(Required)

For students at U of T Schools, the School of Continuing Studies, or pursuing post-graduate, postdoctoral or professional studies.

Other staff with a U of T connection(Required)

For staff connected to U of T through related organizations, including the Faculty Club, federated colleges, continuing or postdoctoral studies, seminaries or labs.

As a staff with a U of T connection, you will need to present ONE of the following original and unexpired government issued identification documents to validate your identity, in order to receive your new or replacement TCard.

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As an instructor with a U of T connection, you will need to present ONE of the following original and unexpired government issued identification documents to validate your identity, in order to receive your new or replacement TCard.

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

University of Toronto Alumni can arrange alumni access to U of T library resources. Learn more on the U of T Libraries Alumni page.

As a Postdoctoral Fellow, you will need to present ONE of the following original and unexpired government issued identification documents to validate your identity, in order to receive your new or replacement TCard.

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As a long-term guest who falls into one of the categories below and does not appear in the University of Toronto Human Resources Information System (HRIS), the department you are working for should apply for a Long-Term Guest UTORid.

Visiting faculty and scholars
Research assistants and fellows
Hospital post doctoral fellows
Placement students
Contractors

Short-term visitors are not eligible for a TCard.

Short-term guests who require a UTORid for a period of 5 days or less can be sponsored by a University of Toronto staff or faculty member for a Short-Term Guest UTORid.

As a School of Continuing Studies student, you will need to present ONE of the following original and unexpired government issued identification documents to validate your identity, in order to receive your new or replacement TCard.

International Passport
Canadian Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

REMINDER: Visit the Get your UTORi & TCard page for instructions on how to get your UTORid and TCard for SCS students. TCards are not available prior to the start of your course.

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As a student with a U of T connection, you will need to present ONE of the following original and unexpired government issued identification documents to validate your identity, in order to receive your new or replacement TCard.

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive your TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation for your TCard.

As a Post Graduate Medical Education (PGME) clinical fellow who requires physical access to a U of T library, bring ONE of the following original and unexpired documents to pick up your TCard :

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card

AS WELL AS proof of registration.

To activate your UTORid, you will require a Secret Activation Key (SAK). This can be found at the top of your POWER registration record.

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As a U of T faculty, librarian or staff, you will need to present ONE of the following original and unexpired government issued identification documents to validate your identity, in order to receive your new or replacement TCard.

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

U of T is a BIG place with many people and many roles. Review the list of roles below, then use the Document Matching Tool above to select your role. If you’re still unsure of your role, contact tcard.services@utoronto.ca for support.

Undergraduate or graduate student
Other student with a U of T connection
- International Pharmacy Graduate Program
- Internationally Trained Lawyers Program
- Postdoctoral Studies
- Post Graduate Medical Education
- School of Continuing Studies
- St. Michael’s College Continuing Education
- U of T Schools
Faculty, librarian or staff
Other staff with a U of T connection
- Faculty Club
- Federated Colleges (SMC, TRIN, VIC)
- Internationally Trained Lawyers Program
- International Pharmacy Graduate Program
- Knox College
- Loretto College Residence
- OISE Continuing Education AQ
- Post Doctoral Studies
- Regis College
- Rotman Creative Destruction Lab
- School of Continuing Studies
- St Augustine’s Seminary
- Wycliffe College
Faculty, librarian or staff
I am staff AND student
Alumni
Long-term guests
- Visiting faculty and scholars
- Research assistants and fellows
- Hospital postdoctoral fellows
- Placement students
- Contractors
Short-term guests (less than 5 days)

TCard for a person who is both staff and undergraduate/graduate student(Required)

Your status as a student is your PRIMARY role as it relates to your TCard. The documentation you need to bring to pick up your TCard depends on whether you are a NEW OR RETURNING student.

As your appearance has notably changed, you will need to present ONE of the following documents to pick up your TCard. NOTE: A change of hair colour, haircut or facial hair is not considered a notable change that requires an updated TCard photo.

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive your TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

Since your name has changed, you will need to present ONE of the original and unexpired following documents to pick up your TCard:

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive your TCard .
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

Timing for a replacement TCard(Required)

The required legal and/or identity documentation will vary depending on whether you have been registered at U of T within the last 2 years OR you are returning after taking a break for 2 or more years.

Since you are replacing your TCard within 2 years of receiving your previous TCard, you will need to present ONE of the following original and unexpired documents at your TCard appointment:

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

Since you are replacing your TCard and you are currently enrolled as an active student at U of T in the current academic session, you will need to present ONE of the following original and unexpired documents at your TCard appointment:

Passport
Canadian Drivers License
Canadian Provincial Photo Card
Nexus Card
Permanent Resident (PR) Card
Certificate of Indian Status (with photo)
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card
Single Journey Travel Document with photo
Refugee Protection Claimant Document with photo

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive a TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

My legal status is:(Required)

As a new undergraduate or graduate student, TCard Services will need to verify your legal status.

Do you have a Canadian passport?(Required)

We can also accept a temporary Canadian Passport (white cover rather than blue).

Yes

That’s great! Submit your original and unexpired Canadian passport as your Identity and Legal Status document online.

Do you have a Canadian birth certificate?(Required)

Yes

That’s great! Submit your original and unexpired Canadian Birth Certificate or long form Canadian Birth Certificate as your Legal Status document online:

A long form Canadian Birth Certificate will be ACCEPTED with a condition that one of the parents is a Canadian Citizen

AS WELL AS, ONE of the following Government-Issued Photo ID cards:

Passport
Nexus Card
Canadian Drivers License
Canadian Provincial Photo Card
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card

REMINDERS:

We CANNOT accept a Notice of Birth Registration card. This is a small laminated card that says it is not a birth certificate on the card itself.

We CANNOT accept a Certificate of Live Birth. This is a long form, handwritten document that is not a Canadian Birth Certificate.

Do you have a Canadian Nexus card?(Required)

Yes

That’s great! Submit your original and unexpired Canadian Nexus as your Identity and Legal Status document online.

Do you have a Canadian Citizenship Card OR a Canadian Citizenship Certificate?(Required)

NOTE: Commemorative certificates are not proof of Canadian citizenship.

Yes

That’s great! Submit your original and unexpired Canadian Citizenship Card or Certificate as your Legal Status document online.

AS WELL AS one of the following Government-Issued Photo ID cards:

Passport
Nexus Card
Canadian Drivers License
Canadian Provincial Photo Card
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card

REMINDER: Commemorative certificates are not proof of Canadian citizenship.

Do you have a Certificate of Indian Status Card with photo OR a New Secure Certification of Indian Status card (SCIS)?(Required)

NOTE: Band cards are not accepted forms of Indian Status/Canadian citizenship documents.

Yes

That’s great! Submit your original and unexpired Certificate of Indian Status Card (Issued by DIAND/INAC/AANDC) or New Secure Certificate of Indian Status Card (SCIS) as your Identity and Legal Status document online.

REMINDER: Band cards are not accepted forms of Indian Status/Canadian citizenship documents.

Whoops! You have run out of legal status document options for Canadians. Contact tcard.office@utoronto.ca for assistance.

Important Notes: Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As an Indigenous person, submit your original and unexpired Certificate of Indian Status Card (Issued by DIAND/INAC/AANDC) or New Secure Certificate of Indian Status Card (SCIS) as your identity and Legal Status document online:

REMINDER: Band cards are not accepted forms of Indian Status/Canadian citizenship documents.

If you are a Canadian citizen, there are additional documentation options available to you. Return to “My legal status is:” and select “Canadian citizen” to see more documentation options.

IMPORTANT NOTES:

Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

Do you have a Permanent Resident (PR) Card?(Required)

Yes

That’s great! Submit your original and unexpired Permanent Resident (PR) Card as your identity and Legal Status document online.

Do you have a Confirmation of Permanent Residence Document (IMM 5292 or IMM 5688)?(Required)

Yes

That’s great! Submit your original and unexpired Confirmation of Permanent Residence document as your Legal Status document online.

AS WELL AS, ONE of the following Government-Issued Photo ID:

Passport
Nexus Card
Canadian Drivers License
Canadian Provincial Photo Card
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card

Do you have a Record of Landing?(Required)

Yes

That’s great! Submit your original and unexpired Record of Landing document as your Legal Status document online.

AS WELL AS, ONE of the following Government-Issued Photo ID:

Passport
Nexus Card
Canadian Drivers License
Canadian Provincial Photo Card
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card

Do you have a Confirmation of Permanent Residence Letter?(Required)

Yes

That’s great! Submit your original and unexpired Confirmation of Permanent Residence Letter document as your Legal Status document online.

AS WELL AS, ONE of the following Government-Issued Photo ID:

Passport
Nexus Card
Canadian Drivers License
Canadian Provincial Photo Card
Canadian Armed Forces Identification Card
Department of Foreign Affairs International Trade Identity Card

Whoops! You have run out of legal status document options for Permanent Residence (PR). Contact tcard.office@utoronto.ca for assistance.

Important Notes: Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As an international student, to get your UTORid, you need to provide an original and unexpired passport.

While a Study Permit is not required to get your UTORid, it is required, along with an unexpired passport or Canadian Government photo ID to verify your legal status to pick up your TCard.

IMPORTANT NOTES:

Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As an international student, to get your UTORid, you need to provide an original and unexpired passport.

To pick up your TCard, you will need to provide your original and unexpired passport.

IMPORTANT NOTES:

Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As an international student, you need to bring BOTH original and unexpired documents to receive your UTORID/TCard:

Passport
Study permit OR Port of Entry Letter (POE) letter if you are studying remotely

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive your TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As an international student studying in Canada for 6 months or less, bring your original and unexpired PASSPORT to pick up your TCard.

IMPORTANT NOTES:

Digital or photocopies of your documentation are not accepted.
If you forget or bring incorrect documentation, you will not be able to receive your TCard.
Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As a Protected Person or Convention Refugee, bring ALL the following original and unexpired documents to pick up your TCard:

Study permit
Canadian Government Issued Photo ID OR Passport OR Single Journey Travel Document
Notice of Decision issued by the Immigration and Refugee Board (IRB) OR Protected Person Document (IMM 5520)

IMPORTANT NOTES:

Contact tcard.office@utoronto.ca or 416-946-8047 if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As a Diplomat, Dependent of Diplomats or Staff of Diplomats, bring ALL the following original and unexpired documents to pick up your TCard:

Department of Foreign Affairs International Trade Identity Card
Consular or Special Passport

IMPORTANT NOTES:

Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As a Member of Foreign Military Group, bring ALL the following original and unexpired documents to pick up your TCard:

Foreign Military Card
Passport
Study Permit

IMPORTANT NOTES:

Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

As a dependent of a member of a foreign military group, bring ALL the following original and unexpired documents to pick up your TCard:

Foreign Military Card
International Passport
Study Permit

IMPORTANT NOTES:

Contact tcard.office@utoronto.ca if you do not have and/or are not able to obtain the required documentation to pick up your TCard.

If you are unsure of your legal status, check ACORN. ACORN has a record of your legal status as you indicated at the time of your application under Profile & Settings > Other Personal Info.

Contact tcard.office@utoronto.ca if you need assistance.

If you are unsure about whether you qualify for or previously had a TCard, or you have other questions, contact tcard.office@utoronto.ca for assistance.

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