Documentation Required

In order to get your TCard and/or UTORid, students, staff and faculty must present original and valid documentation to verify identity and/or legal status.

New Students:  

  1. Check what your Legal Status is on ACORN.
  2. Find what identity and legal status documents you are required to bring.
  3. Book a TCard appointment

Staff, Faculty or current (not new) student, follow these steps: 

  1. Find what identity documentation you are required to bring.
  2. Book a TCard appointment.

Legal Status Documentation

This section applies to: 

  • New Undergraduate or Graduate Students or returning/re-registered students who have been away for 2+ years. 
  • Proof of Legal Status in Canada (e.g. Canadian, Permanent Resident, International) is required.

Notes on Legal Status Documentation:

  • If you need to change your first or last name, contact your registrar before booking your appointment.  
  • Students whose Legal Status documentation does not match their status in the University’s records system (ACORN) may be directed to their registrar’s office to correct the discrepancy before a TCard is be issued. 

Acceptable Legal Status Documents: 

I am a Canadian Citizen

For a Canadian Citizen, bring one (1) of the following:

  1. Canadian Passport 
  2. Canadian Birth Certificate** + One (1) Canadian Government Photo ID or Passport
  3. Canadian Citizenship Card or Certificate + One (1) Canadian Government Photo ID or Passport
  4. Certificate of Indian Status or Secure Certificate of Indian Status card (SCIS)
    The existing cards will still be valid until the expiry date has lapsed. Band cards are not accepted.
  5. Nexus card (Belonging to a Canadian Citizen)

**Long form birth certificates is acceptable if:

    • One (1) parent is a Canadian citizen.
    • This parent was not a diplomat, an officer or an employee of any other international organization with diplomatic privileges and immunities at the time of your birth.

I am a Permanent Resident

 For a Permanent Resident, bring one (1) of the following:

  1. Permanent Resident (PR) Card 
  2. Record of Landing (IMM 1000) + One (1) Canadian Government Photo ID or Passport
  3. Confirmation of Permanent Residence Document (IMM 5292 or IMM 5688) + One (1) Canadian Government Photo ID or Passport
  4. Confirmation of Permanent Residence Letter + One (1) Canadian Government Photo ID or Passport

I am an International Student

 For an International Student, bring one (1) of the following:

  1. Students studying in Canada: International Passport +Post-Secondary Study Permit 
  2. Students studying outside of Canada: International Passport + Study Permit Confirmation Letter
    • If you are studying remote, a study permit confirmation letter is not required.

If you are studying 6 months or less you do not need to show a study permit.

Assistance with immigration documents or general questions: 

I am a Protected Person / Convention Refugee

 For a Protected Person / Convention Refugee, bring one (1) of the following:

  1. “Notice of Decision” issued by the Immigration and Refugee Board (IRB) + a Foreign Passport or Single Journey Travel Document (IMM 5485) + Post-Secondary Study Permit 
  2. Protected Person Document (IMM 5520) issued by Citizenship and Immigration Canada under section 31(1) of the immigration and Refugee Protection Act + a Foreign Passport or Single Journey Travel Document (IMM 5485) + Post-Secondary Study Permit 

Please contact your registrar for clarification and assistance.

Legal Status Definitions 

What does it mean to have legal status in Canada?

According to the Government of Canada, having legal status means you are authorized to enter and remain in Canada as a temporary or permanent resident under the Immigration and Refugee Protection Act, as a Canadian citizen under the Citizenship Act or as a Registered Indian under the Indian Act. Temporary resident status is valid for a specific period of time and you must ensure that your status as a temporary resident remains valid while you are in Canada. 

Why does U of T need to verify my legal status?

To begin your studies at the University of Toronto, we need to verify your identity and legal status. Verification means that we check your documentation matches the personal information (e.g., legal name, date of birth) and legal status you provided when you applied to the U of T. We do this for the following reasons: 

  • It ensures our record-keeping practices are accurate and meet the reporting requirements for Immigration Canada and the Ministry of Colleges and Universities. 
  • It supports safety, security, and identity management at the U of T. Our identity management process remains a reliable source for other U of T authorities and departments. Having your identity and legal status validated means that you are who you say you are. 
  • It confirms that you are paying the correct tuition fees. 

Identity Documentation

This section applies to: 

  • Current students who need a replacement TCard. 
  • All Staff and Faculty. 

Notes on Required Identity Documentation: 

  • The name on the document must be the same as the name in the University’s records systems. If there has been a name change, a marriage certificate or other documentation supporting the name change, must be provided to your registrar (+ valid photo identification), in advance of visiting the TCard Office or via virtual appointment. 

Acceptable Identity Documentation

Identity Documentation

Below are documents that can be accepted and must be valid and original:

  • Canadian Armed Forces Identification Card 
  • Certificate of Indian Status issued by the Government of Canada
  • Nexus Card 
  • Passport (Canadian or International)
  • Permanent Resident (PR) Card issued by the Government of Canada 
  • Provincial Driver’s License (Canadian) 
  • Provincial Photo Card (Canadian) 
  • Refugee Protection Claimant Document With Photo
  • Single Journey Travel Document With Photo

Notes on Identity Documentation:  

  • Photos must not be older than 5 years.
  • If you need to change your first or last name, contact your registrar before booking your appointment.  
  • Students who cannot present valid identity documentation may be directed to their Registrar’s Office before a UTORid or TCard can be issued. Staff and Faculty may be directed to their manager or business officer.