Documentation Required

In order to get your TCard / UTORid, students, staff and faculty must present acceptable documentation to validate identity.

New students are also required to present proof of Legal Status in Canada (e.g. Canadian, Permanent Resident, International) in order to begin studying at the University of Toronto.  

All documentation presented must be unexpired and original (digital or photocopies are not accepted). A TCard/UTORid will not be issued unless correct documentation is presented.  

Note for International Students: If you are studying remotely and have not yet obtained your post-secondary study permit, please continue with the process to obtain your UTORid, and let us know at the appointment. A study permit is required once you are on campus. in order to receive your TCard.

If you are a New Student, follow these steps:  

  1. Check what your Legal Status is on ACORN (this is the status you indicated at the time of your application). 
  2. Review the Legal Status Documentation section below and select your Legal Status type to review your documentation options.  
  3. Follow the steps to booking a TCard appointment & learn how to Get your first TCardUTORid. 

If you are Staff, Faculty or current (not new) student, follow these steps: 

  1. Review the Identity Documentation section below and select an acceptable type from the list.  
  2. Follow the steps listed in how to Get your first TCard / UTORid. 

Legal Status Documentation

This section applies to: 

  • New Undergraduate or Graduate Students or returning/re-registered students who have been away for 2+ years. 
  • Proof of Legal Status in Canada (e.g. Canadian, Permanent Resident, International) is required to begin studying at the University of Toronto. 

Notes on Legal Status Documentation:

  • The TCard Office is only able to verify documentation that is unexpired and original (digital or photocopies are not accepted). The legal name displayed on your documentation must match exactly how your name is displayed on the University’s records (Students, you are able to view your name in ACORN). 
  • If you need to change your first or last name, contact your registrar before proceeding with the TCard process.  
  • Students whose Legal Status documentation does not match their status in the University’s records system (ACORN) may be directed to their registrar’s office to correct the discrepancy before a TCard is be issued. 
  • Refer to Legal Status Definitions below, to learn more about what it means to have legal status and why the University needs to see your documentation.
  • Note for International Students: If you are studying remotely and have not yet obtained your post-secondary study permit, please continue with the process to obtain your UTORid, and let us know at the appointment. A study permit is required once you are on campus. in order to receive your TCard.  

Acceptable Legal Status Documents (Select Below): 

I am a Canadian Citizen

If your legal status is Canadian, the following options will be able to successfully prove and confirm your legal status in Canada at the University of Toronto. 

  1. Canadian Passport 
  2. Canadian Birth Certificate** + One (1) Canadian Government Photo ID or Passport
  3. Canadian Citizenship Card or Certificate + One (1) Canadian Government Photo ID or Passport
  4. Certificate of Indian Status or Secure Certificate of Indian Status card (SCIS)
    The existing cards will still be valid until the expiry date has lapsed. Band cards are not accepted.
  5. Nexus card (Belonging to a Canadian Citizen) 

**Long form birth certificates are only acceptable if:

  • One (1) parent is a Canadian citizen.
  • This parent was not a diplomat, an officer or an employee of any other international organization with diplomatic privileges and immunities at the time of your birth.

I am a Permanent Resident

If your legal status is Permanent Resident, the following options will be able to successfully prove and confirm your legal status in Canada at the University of Toronto. 

  1. Permanent Resident (PR) Card 
  2. Record of Landing (IMM 1000) + One (1) Canadian Government Photo ID or Passport
  3. Confirmation of Permanent Residence Document (IMM 5292 or IMM 5688) + One (1) Canadian Government Photo ID or Passport
  4. Confirmation of Permanent Residence Letter + One (1) Canadian Government Photo ID or Passport

I am an International Student

If your legal status is International, the following options will be able to successfully prove and confirm your legal status in Canada at the University of Toronto. 

  1. Students studying in Canada: International Passport +Post-Secondary Study Permit 
  2. Students studying outside of Canada: International Passport + Study Permit Confirmation Letter

Students who are studying for 6 months or less are not required to show a study permit. 

  • Note for International Students: If you are studying remotely and have not yet obtained your post-secondary study permit, please continue with the process to obtain your UTORid, and let us know at the appointment. A study permit is required once you are on campus. in order to receive your TCard. 

Assistance with immigration documents or general questions: 

I am a Protected Person / Convention Refugee

If you have a Protected Persons / Convention Refugee legal status, the following options will be able to successfully prove and confirm your legal status in Canada at the University of Toronto. 

  1. “Notice of Decision” issued by the Immigration and Refugee Board (IRB) + a Foreign Passport or Single Journey Travel Document (IMM 5485) + Post-Secondary Study Permit 
  2. Protected Person Document (IMM 5520) issued by Citizenship and Immigration Canada under section 31(1) of the immigration and Refugee Protection Act + a Foreign Passport or Single Journey Travel Document (IMM 5485) + Post-Secondary Study Permit 

Please note that a valid Post-Secondary Study Permit is required for students with a Protected Persons / Convention Refugee legal status to study within Canada.  

If you require assistance, please contact your registrar. 

Legal Status Definitions 

What does it mean to have legal status in Canada?

According to the Government of Canada, having legal status means you are authorized to enter and remain in Canada as a temporary or permanent resident under the Immigration and Refugee Protection Act, as a Canadian citizen under the Citizenship Act or as a Registered Indian under the Indian Act. Temporary resident status is valid for a specific period of time and you must ensure that your status as a temporary resident remains valid while you are in Canada. 

Why does U of T need to verify my legal status?

To begin your studies at the University of Toronto, we need to verify your identity and legal status. Verification means that we check your documentation matches the personal information (e.g., legal name, date of birth) and legal status you provided when you applied to the U of T. We do this for the following reasons: 

  • It ensures our record-keeping practices are accurate and meet the reporting requirements for Immigration Canada and the Ministry of Colleges and Universities. 
  • It supports safety, security, and identity management at the U of T. Our identity management process remains a reliable source for other U of T authorities and departments. Having your identity and legal status validated means that you are who you say you are. 
  • It confirms that you are paying the correct tuition fees. 

Identity Documentation

This section applies to: 

  • Current students who are attending an appointment to obtain a replacement TCard. 
  • All Staff and Faculty. 

Notes on Required Identity Documentation: 

  1. If you do not have the required documents, you will not be issued a UTORid or TCard. 
  2. Valid government-issued photo identification must be Canadian, otherwise, a passport is required. 
  3. The name on the document must be the same as the name in the University’s records systems. If there has been a name change, a marriage certificate or other documentation supporting the name change, must be provided to your registrar (+ valid photo identification), in advance of visiting the TCard Office or via virtual appointment. 

Acceptable Identity Documentation

Identity Documentation

If you meet the above criteria (in this section applies to), we accept any of the following identity documents, so long as they are (i) unexpired and original (digital or photocopies are not accepted) and (ii) contain a photo that is no more than 5 years old: 

  • Passport 
  • Canadian Driver’s License 
  • Provincial Photo Card (Canadian) 
  • Nexus Card
  • Certificate of Indian Status issued by the Government of Canada 
  • Permanent Resident (PR) Card issued by the Government of Canada 
  • Canadian Armed Forces Identification Card 

Notes on Identity Documentation:  

  • International students: An unexpired passport with a photo not older than 5 years, is required. We cannot accept any other local/regional government identification. 
  • Any new incoming undergraduate or graduate student must show both identity and legal status documents.  
  • If you were previously a University of Toronto student but have been absent from the University for more than 2 years, you are required to show both identity and legal status documents. 
  • Students who cannot present valid identity documentation may be directed to their Registrar’s Office before a UTORid or TCard can be issued. Staff and Faculty may be directed to their manager or business officer.